Financial Management & Control
• Collaborate, design, implement, and review finance systems, policies, and procedures to ensure continuous improvement and contemporary, relevant practices.
• Ensure that the University fully complies with Tanzania's tax, financial, and Accounting Board guidelines and standards.
• Lead and undertake annual audits and ensure that the end-of-quarter/ month financials are closed accurately within stipulated timelines.
• Ensuring all liabilities and assets are recorded accurately in the book of accounts.
• Working closely with HR on payroll matters and with the auditors to respond to queries.
• Monitor the accruals concerning staff costs and advances and enforce the recovery process per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Review daily and monthly bank and cash reconciliations to eliminate errors and fraud.
• Monitoring the accruals, pre-payments, and creditors' days.
• Analysing the variances and generating reports on findings and recommendations.
• Supervise payments in all currencies made to suppliers and staff, ensuring complete compliance with the institutional policy and legal requirements.
• Monitor and manage fixed assets, inventory, treasury functions, and inter-entity transactions.
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are appropriately done and paid in time to the statutory bodies.
• File Value Added Tax, Withholding Tax, and other statutory payment returns to the Tanzania Revenue Authority on a timely basis. Make sure that submissions are reconciled with payments and vendor accounts.
• Supervise all asset and liability schedules and reconciliation.
• Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits.
• Prepare financial statements as per International Accounting Standards and other management templates/reports.
Planning, budgeting and reporting
• Prepare annual budgets and 5-year rolling budgets for all University entities in consultation with Entity Heads.
• Prepare feasibility/costing studies required for services/ programmes.
• Monthly, quarterly, and annual reporting of all AKUTZ entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads/entity heads.
• Ensure financial compliance with granting agencies’ policies & procedures and prepare monthly/annual grant reports.
• Prepare on-demand reports.
Student Finance
• Overall responsibility for recording tuition fees, financial assistance, and other student fees monthly in the general ledger.
• Make sure tuition fees is captured correctly and reconciled with the subsidiary system.
• Work as the secretary of the Financial Assistance Committee. Ensure that management of all actions is carried out on a timely basis and recorded in the system.
• Ensure efficient and timely recovery of pending tuition fees. Work with Academic Leadership and the Registrar's Office on the recovery.
• Circulate monthly reconciliations to the key stakeholders.
Construction Projects and Accounting
• Prepare budgets of the projects.
• Prepare and review monthly financial reports and ensure accurate financial information shared through the ERP system.
• Assure compliance with the granting agencies procurement guidelines and documentation.
• Manage cash flow and working capital requirements of the project.
• Review of contracts /agreements about the finance clauses and legal.
• Overseeing payments and accruals of various construction activities and recording them in the financial system as per the best practices.
• Analytical review of monthly budget variance reports of construction projects.
